Free your team
Scale your impact
From call handling to document digitization, we build custom systems that reduce manual work and scale with your needs.
Explore Our ServicesOur Automation Solutions
From intelligent communication to document processing, our custom automation tools are built to solve real business problems and scale with your operations.
Custom Automation Solutions
Tailored systems built around your workflows, tools, and challenges. We design what off-the-shelf software can't.
Learn MoreVirtual AI Phone Assistant
Handles customer calls 24/7 using natural conversation. Answers FAQs, books appointments, and routes leads — fully integrated.
Learn MoreInternal AI Chatbot
Gives employees instant answers, automates tasks, and connects systems for faster support and fewer interruptions.
Learn MoreDocument Automation
Turns messy documents into structured, searchable, and compliant data. Fast processing. Zero manual sorting.
Learn MoreCustom Automation Solutions
When off-the-shelf products don't address your unique challenges, our team of specialists can develop custom solutions tailored to your specific business requirements.
Our Development Process
Discovery & Analysis
We work closely with your team to understand your business challenges, processes, and objectives.
Solution Design
Our developers design a solution that addresses your specific needs, leveraging the most appropriate technologies.
Development & Training
Our team develops the custom automation solution and trains it using your data to ensure optimal performance.
Integration & Deployment
We seamlessly integrate the solution with your existing systems and deploy it in your environment.
Ongoing Support & Optimization
We provide continuous support and optimization to ensure your solution evolves with your business needs.
Technologies We Leverage
Example Custom Solutions
Predictive Maintenance System
AI-powered system that predicts equipment failures before they occur, reducing downtime and maintenance costs for manufacturing clients.
Contract Intelligence Extractor
Custom AI solution that scans and processes legal contracts to automatically extract key terms, deadlines, and obligations, enabling faster review cycles and improved compliance tracking.
Customer Sentiment Analysis
AI system that analyzes customer feedback across multiple channels to identify sentiment trends and improvement opportunities.
Companies We Serve
Uses AI Feedback System Service
Uses AI Google Management Service
Revolutionize Your Customer Communication
Our flagship AI telephone solution that transforms how businesses handle customer calls, providing natural, efficient, and personalized interactions at scale.
Multilingual Support
Communicates fluently in more than 47 languages.
24/7 Availability
Never miss a customer call, regardless of time or day.
Natural Conversation
Human-like interactions with emotional intelligence.
CRM Integration
Seamlessly connects with your existing systems.
Key Benefits
- Reduce call handling costs by up to 60%
- Improve customer satisfaction with instant response
- Free up human agents for complex, high-value interactions
- Gather valuable customer insights from every interaction
- Scale your customer service without increasing headcount
Use Cases
Appointment Scheduling
Automate booking, rescheduling, and reminders for healthcare and service businesses.
Customer Support
Handle common inquiries, troubleshooting, and support requests across industries.
Lead Qualification
Screen and qualify leads before routing to sales teams for improved conversion.
Order Processing
Take orders, process payments, and handle delivery inquiries for retail and e-commerce.
Trusted By
Empower Your Workforce
Our advanced internal AI chatbot that streamlines employee support, accelerates knowledge sharing, and enhances operational efficiency across your organization.
Instant Knowledge Access
Retrieve information from your company's knowledge base in seconds.
Secure & Private
Enterprise-grade security with role-based access controls.
Process Automation
Automate routine tasks and internal workflows.
Analytics Dashboard
Track usage patterns and identify improvement areas.
Key Benefits
- Reduce IT and HR support tickets by up to 70%
- Improve employee productivity with instant information access
- Accelerate onboarding and training processes
- Ensure consistent policy and procedure adherence
- Scale support capabilities without increasing headcount
Internal AI Chatbot Demo
Hello! I'm EZIA, your internal assistant. How can I help you today?
10:32 AM
I need to find our company's travel expense policy.
10:33 AM
I've found the travel expense policy. Here are the key points:
- Expenses must be submitted within 30 days
- Receipts required for items over €25
- Economy class travel is standard policy
- Daily meal allowance is €60 for domestic travel
Would you like me to send you the full policy document?
10:33 AM
Use Cases
HR Support
Answer common HR questions, guide through processes, and provide policy information.
IT Helpdesk
Troubleshoot common issues, reset passwords, and guide through technical procedures.
Knowledge Management
Access company documentation, procedures, and best practices instantly.
Employee Onboarding
Guide new hires through onboarding processes and answer common questions.
"Thanks to VELENTIS' internal AI chatbot, our team accesses documents instantly, automates routine admin tasks, and focuses more on serving our property clients efficiently."
David Kaplan
CEO, Tenoris Real Estate GmbH
Document Management Automation
Transform how you handle documents with our AI-powered solution that automates processing, extracts valuable insights, and streamlines document workflows.
Intelligent Document Capture
Advanced OCR technology that accurately digitizes documents of all types, including handwritten text, with multi-language support.
Automated Data Extraction
Extract key information from documents automatically, including dates, amounts, contract terms, and custom data points.
Intelligent Classification
Automatically categorize and route documents based on content, ensuring they reach the right department or workflow.
Semantic Search
Find documents based on concepts and meaning, not just keywords, with our advanced natural language search capabilities.
Key Benefits
Reduce Processing Time
Cut document processing time by up to 80%
Minimize Errors
Achieve 99.5% accuracy in data extraction
Enhance Compliance
Ensure regulatory compliance with audit trails
Unlock Insights
Discover patterns and trends in your documents
Document Processing Efficiency
Industry Applications
Legal
Contract analysis, case document management, and legal research automation.
Healthcare
Medical records management, insurance claim processing, and compliance documentation.
Finance
Invoice processing, loan document analysis, and regulatory compliance reporting.
Real Estate
Property documentation, lease management, and transaction processing.
"VELENTIS' AI document management system has transformed our property records—digitizing contracts, organizing files by year and department, and making audits faster and stress-free."
David Kaplan
CEO, Tenoris Real Estate GmbH
Want to Stay Ahead of the Competition?
Let’s talk about how smart automation can give your business an edge. We’ll help you cut the busywork, boost efficiency, and turn technology into your competitive advantage.
Expert Consultation
Talk to our specialists who understand your industry and the challenges you're facing.
Personalized Demonstration
See our automation tools in action, tailored to your needs.
Clear Implementation Plan
Walk away with a step-by-step roadmap for applying our automation solutions to your operations.
Request a Consultation
Frequently Asked Questions
Find answers to common questions about our automation solutions and services.
How quickly can the Virtual Phone Assistant be implemented in our business?
Most Virtual Phone Assistant implementations can be completed within 4-6 weeks, including customization, training, and integration with your existing systems. For simpler deployments, we can have you up and running in as little as 2 weeks.
Is the Internal Chatbot available in multiple languages?
Yes, our Internal Chatbot supports multiple languages including Spanish, English, Catalan, Portuguese, French, and German. We can add additional language support based on your specific requirements.
How secure is your AI Document Management solution?
Our AI Document Management solution is built with security as a priority. We implement end-to-end encryption, role-based access controls, and comply with GDPR and other relevant regulations. All data is processed and stored within the EU, and we can deploy on-premises solutions for clients with stricter security requirements.
What kind of ROI can we expect from implementing your AI solutions?
Our clients typically see ROI within 6-12 months of implementation. For example, Virtual Phone Assistant customers often report 40-60% reduction in call handling costs, while AI Document Management clients see 70-80% reduction in document processing time and associated labor costs. During our consultation, we can provide more specific ROI projections based on your business case.
Do you offer ongoing support and maintenance?
Yes, we provide comprehensive support and maintenance packages with all our solutions. These include regular updates, performance optimization, and dedicated support channels. We also offer enhanced SLAs for businesses with mission-critical AI implementations.
Can your solutions integrate with our existing systems?
Absolutely. Our automation solutions are designed to integrate seamlessly with your existing systems, including CRM, ERP, document management systems, telephony infrastructure, and more. We have pre-built connectors for popular platforms and can develop custom integrations as needed.
Transform Your Business with VELENTIS
Join the businesses across Europe that have revolutionized their operations with our automation solutions.